We are looking for an experienced Administrative Assistant to join our team. The ideal candidate will have excellent organizational skills, be able to multi-task and prioritize work, and possess strong communication and interpersonal skills.

Responsibilities:

· ACCOUNTS PAYABLE

o Emails: print out pay applications, invoices; date stamp & distribute to PM’s

o Check subcontract pay applications & purchase order invoices for accuracy

o Enter all AP invoices, credit card receipts

o Track lien waivers

o Assist with 10th and 25th payables.

o Track Fuel Usage

· JOBS

o Create purchase orders

o Enter vendors in Sage 100 Contractor, update insurance & compliance docs

o Assist with creating RFPs & RFQs

o File manually or Timberscan for job documents

o Print job cost reports at month end

o Track subcontracts and supplemental and compliance documents from subcontractors

o Keep job trailer signage up-to-date

o Manage MSDS data

· VEHICLES

o Register vehicles annually

o Maintain GPS tracker records

o Record purchase and sale of vehicles (both for R&R Taylor Construction & Taylor Equipment)

o Keep equipment fees up to date in Sage

· IT* - split responsibilities with other Office Administrator position

o Monitor copy machines

o Order supplies (toner & paper)

o Call for service as needed

· GENERAL OFFICE DUTIES

o Answer phone, greet visitors, keep lobby area clean

o Distribute mail (date stamp invoices/pay apps)

o Order office supplies as needed

o Print out timesheets for jobs (moving to mobile time tracking soon)

o Help coordinate/plan company functions and events

o Back up Office Administrators

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Office: 3 years (Preferred)
• bookkeeping: 2 years (Required)

Work Location: In person